You recall the original message and replace it with a new one. If the recipient opens the original message first, the recall fails, and both the old and new messages are available. If the recipient opens the recall message first, the original message is deleted, and the recipient is informed that you, the sender, deleted the message from his or her mailbox. On the recipient's computer, one of the following results occurs: This results in behavior similar to what occurs when Outlook isn’t configured to automatically process messages. On the recipient's computer, either by rule or by action of the recipient, both messages are moved to the same folder. The original message and the new message are both available to the recipient. This occurs regardless of the Outlook configurations and the read status of the message. If the recall message and the original message exist in separate folders, the recipient receives a message that states a recall attempt failed.
On the recipient's computer, either by rule or by action of the recipient, the original message is moved out of the Inbox to another folder and the recall message remains in the Inbox (or it is moved to another folder also). However, the message remains in the recipient's Outlook folder. Step 4: You can select the option based on your preference either unsend the email or replace it with a new one.Note: If the original message is marked as read (viewing in the Reading Pane isn’t reading in this scenario) when the recall message is processed, the recipient is informed that you, the sender, want to delete the message. Step 3: Once the Actions tab is opened you will see Recall this Message below. Step 2: Under the Messages tab you will find Actions Step 1: Open your Outlook account, double click the message you want to recall
Here’s how to unsend the email in your workspace. But the only catch here is that the option is available if both user and their recipient have an Office 365 or Microsoft Exchange email account in the same organisation. Unlike Gmail, Outlook has the option to recall an email or even replace it with a replacement text. So it advised to stay alert and act quickly. The only caveat is that in case you have waited longer than the 30-second exit window, you won’t be able to retrieve that email.
Upon clicking the Undo option your email will be recalled and you will get the chance to re-edit and send it to the right person. To recall the email that you have already sent, just tap on the ‘Undo’ option that you will see while sending an email at the bottom left corner. It is worth mentioning, that the steps listed above are the pre-process, simply to say stopping the disaster before it actually happens. Also Read - Gmail tips and tricks: How to spot and report email scams Step 4: Select the cancellation period of your choice. Step 3: Following this, you will find ‘Undo Send,’ next to that a Send cancellation period of 5, 10, 20, or 30 seconds will pop up Step 2: In the top right corner you will find Settings click on it and head to ‘See all settings’ Also Read - Gmail not working for many in India, users unable to send or receive emails The good part is Gmail has the option to unsend email too. Most of us use Gmail to send and share files with our colleagues. Also Read - Gmail increases time limit for Undo Send feature: How to recall emails after sending them How to unsend/recall email in Gmail
The process may sound complicated but it is possible to unsend an email and save you from accidentally sending it to someone you didn’t want in the first place. In case you have been in that shoe and feel there’s no way out then here’s the good news, both Gmail and Outlook have the option to recall email. While the golden rule is always to proofread an email and be alert while sending an email to someone, at times the mistake does bring a feeling of embarrassment and becomes a cause of grief. Most of us have been there, sending emails to the boss or even a colleague mistakenly which should have been proofread before we pressed the send button.